Columbia Working Documents
for the  
"Greene & Greene Virtual Archive"
A joint project of The Gamble House/USC,
UC Berkeley and Columbia University


Current Columbia Tasks, 7/26/2001

Metadata Preparation  |  EADMaker Review  |  Columbia Finding Aid  |  Images  |  Communication

  • red text is new or changed task from previous tasklist
  • green text is new or changed status.

1. Metadata Preparation Status
1.1. Extract RLIN G&G metadata and experiment with output formatting options (e.g., delimited, MS Access, HTML, Excel)  (Bertchume, Davis) Completed, 4/12/01
1.2. Evaluate extract and develop spec for 4 versions of file:

a) imaging vendor operational metadata/documentation (Bukowy)
b) contribution to G&G project database (Parks, Blitz, Davis, Pollack)
c) use internally for EAD preparation, etc. (Parks, Blitz, Davis)
d) image selection Access spec for annotation template for Ted Bosley (Parks, Blitz)



Pending
In progress, 7/26/01
In progress, 7/26/01
Completed, 6/01
1.3.

Clean up G&G records in RLIN as needed (Parks, Blitz)

 Completed, 7/01
1.4. Download any new or changed RLIN records into CLIO (Parks, Blitz) Completed, 6/01
1.5. Document any RLIN-to-CLIO record splits (Parks, Blitz) Completed, 6/01
1.6. Catalog photos and other project-related materials in RLIN VIM, etc. (Parks, Blitz) In progress, 7/26/91
1.7. Re-extract G&G metadata & re-output in various formats for review On hold
1.8a Determine the format of image links to be included in data contributed to Project, and generate in metadata (Bertchume, Witte, Davis)
Changed to:
Determine image & record naming conventions for "digital object lookup" application (Millman, Bertchume, Witte, Davis)		 Pending
1.8b Create input template in MS Access for Ted Bosley to do image selection when he is here 6/18/01 (Bertchume) Completed
1.8c MMF: Add code/value to schema to indicate selection for project? (Davis, Bertchume) Pending
1.9. Provide full CU G&G metadata to G&G Project Coordinator in format to be negotiated (Bertchume, Davis) Pending

2. EADmaker Review & Testing Status
2.1.

Make EADmaker available to Avery, LSO, Preservation over the network to review for use in this or related projects (Davis, LSO)

  Completed, 4/9/01
2.2. Determine feasibility of loading RLIN MARC data into EADmaker in MS Access format (Davis, Bertchume, Pollack) On hold
2.4. Determine feasibility of creating real-time views (Access reports) of EADmaker data for operational use (Davis, Bertchume) On hold
2.5. Perform detailed analysis of whether EADmaker could be developed as front-end or component of MMF (Davis, Bertchume, Wolven, LSO) On hold

3. Columbia G&G Finding Aid & Access Status
3.1

Obtain & install XMetal in Avery & LSO (includes configuring with EAD DD & appropriate style sheets) (LSO)

 Completed 6/01
3.2a Develop conversion spec from RLIN MARC to EAD 1.0 (Davis, Bertchume) Completed 7/18/01
3.2b Convert & reformat G&G RLIN metadata into EAD-like document structure (Bertchume) Completed 7/19/01
3.2c Spec out, code & test stylesheet for use with CU G&G finding aid (Davis, Blitz, Parks) In process 7/26/01
3.3 Generate EAD-type output for G&G Project, for review by Alvin Pollack et al. In process 7/26/01
3.4 Load G&G extract into XMetal and finish up finding aid creation (Blitz, Parks) In process 7/26/01
3.5. Convert finding aid into XML/HTML & publish to LibraryWeb with all image links (SPD) In process 7/26/01
3.6 Develop proposal for functional integration of CU finding aids with Master Metadata File, CLIO & LWEB (SPD) In process 7/26/01
3.7 Prepare & implement spec for presentation of MrSid image viewing & navigation Pending installation of MrSid server

4. Image Digitization & Access Status
4.1. Investigate MrSid licensing and technical requirements (Davis, Millman) Completed, 7/1/01
4.2. Determine which G&G project drawings should be rescanned to highlight on web site (Parks, Giral) -- now via BP customer order ?
4.3a

Complete, circulate & send out RFP (Bukowy)

 Completed, 7/26/01
4.3b Select imaging vendor; establish timetable for deliverables Pending
4.4. Provide metadata/accession number listing to vendor (Bertchume, Bukowy) Pending
4.5. Digitize ca. 400-500 photographs in-house (color transparencies & bw prints) ; use same Access DB template as for outside vendor. Pending
4.6. Install & test MrSid image server & conversion software Pending receipt of software
4.7. Convert in-house images (& vendor if necessary) into MrSid format; load all images in MrSid image server (LSO, AcIS) Pending
4.8. Provide thumbnail/index images to Alvin Pollack for Berkeley G&G web presentation Pending

5. Project Communication / Collaboration Status
5.1. Make available on web Columbia G&G metadata and technical specs for review by other project participants (Davis) Completed & ongoing
5.2. Spec out & generate name and subject lists to share with partners as possible project authority files/thesauri (Blitz, Bertchume, Davis) Completed, 6/01
5.3. Update name & subject listings with corrections (Davis) In process, 7/26/01
5.4.

Send Columbia metadata specs/ format for dates/date spans to partners (Davis)   Deleted pending further metadata discussions

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Last revision: 12/19/02
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