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Escutcheon Columbia University Libraries Digital Program
G&G MARC / EAD Conversion Spec
rev. 7/18/2001
          Path: Digital Library Projects  :  Greene & Greene  :  MARC/EAD conversion
Changes from 7/18/2001 are highlighted in red.

1. SERIES LEVEL

CLIO MARC TAG

EAD TAG

EXAMPLE/COMMENT
n/a <dsc type="combined"> enclosing tag
n/a <c02 level="series">
enclosing tag
035 <did id="NYDA89-F634"> enclosing tag, plus ID attribute, to use for reverse linking from external applications
240      <unittitle encodinganalog="240">[data]</unittitle> "All Saints Episcopal Church (Pasadena, Calif.).  Rectory, 132 North Euclid Avenue"
100$a-$z      <origination>     
          <persname source="aacr2">[data] </persname>
     </origination>

"Greene, Henry Mather, 1870-1954."

110$a-$z      <origination>
          <corpname source="aacr2">[data]</corpname>
      </origination>
If 110$a ="Greene & Greene", do not convert.
130$a-z n/a Do not convert 130
245 [all subfields
except $h]
     <unittitle encodinganalog="245">[data]</unittitle> "Rectory for All saints episcopal church, Pasadena, Cal."

Drop $h data whenever present.
260$c      <unitdate type="inclusive" encodinganalog="260">           [data]</unidate> "1902"
"1906-1911"
008_06 | s [m]
008_07 | YYYY
008_11 | YYYYYYYY
    
      <unitdate type="inclusive" encodinganalog="008">            [data]</unitdatetype>
"s1902"
"m19061911"
n/a      <physdesc> enclosing tag
300$a           <extent>[data]</extent> "7 drawings"
300$b           <physfacet>[data]</physfacet> "various media"
300$c           <dimensions>[data]</dimensions> 47.5 x 51.3 cm. (18 3/4 x 20 1/4 in.) or smaller.
n/a       </physdesc> enclosing tag
n/a </did> enclosing tag
500$a
<odd>[data]</odd>

[separate instance of odd for each 500]

If 500$a = "Bracketed title elements [...]", do not convert that 500 field.
If 500$a = "Forms part of the Greene & Greene collection of architectural drawings" [...], delete that string but retain & convert any following data, e.g., "Job no. 60"

561$a n/a Do not convert 561
n/a <controlaccess> enclosing tag
650 _0$a-$z n/a If 650 _0 = "$aArchitecture$xDesigns and plans$zUnited States", do not convert that 650 field.
650 _7$a-$z      <subject encodinganalog="650" source="aat">              [data]</subject> "Bird houses"
691$a-$z      <geogname encodinganalog="651" source="local">
             [data></geogname>
"Redondo Beach (Calif.)"
655$a-$z      <genreform encodinganalog="655" source="aat">
             [data]</genreform>
"Unexecuted designs"

If 655 =
"$aArchitectual drawings $xAmerican", do not convert that 655 field.
697$a      <subject encodinganalog="697" source="local">
             [data]</genreform>
"All Saints Episcopal Church (Pasadena, Calif.)

NB: Suppress in EAD display
700$a-$z

     <persname encodinganalog="700" source="aacr2">
             [data]</persname>

"Kotting, Charles D., 1862-1934."

If 700 = "Greene, Charles Sumner" [...] or "Greene, Henry Mather" [...], do not convert that 700 field.
710$a-$z      <corpname encodinganalog="710" source="aacr2">
            [data]</corpname]
If 710$a = "Greene & Greene", do not convert that 710.
755$a-$z      <genreform encodinganalog="755" source="aat">
             [data]</genreform>
"Colored pencil drawings"
799 n/a Do not convert 799
n/a </controlaccess> enclosing tag

2. ITEM LEVEL


[789] <c03 level="item"> enclosing tag
n/a      <did> enclosing tag
789$1
          <unitid label="Local seq. number:>[data]</unitid> "1"
789$i           <unitid label="Accession number:">[data]</unitid> "NYDA.1960.001.00001"
789$t+$n           <unittitle>[data] ... "Foundation plan ; 1/2" scale details [of footings for] walls, post footings, chimney footings : No. 1"
n/a             <dao href="http://www.columbia.edu/cgi-bin/dlo?                  obj=columbia.avery.1960.001.00001"
                  actuate="user" show="new"></dao>
Generate from 789$i.
Changed from xptr to dao 7/12/2001-- needs further discussion. "&size=mrsid" removed from sample URL; need to investigate.
789$d                <unitdate>[data]</unitdate> "May 13th, 1911"
789$o                <note><p>[data]</p></note> "Piece of paper with revised image of window glued on top of window."
n/a           </unittitle> enclosing tag
789$c            <origination>[data]</origination> "drawn by L.W.C."
789$p            <physdesc>[data]</physdesc> "Ink or cloth"
789$v n/a Do not convert 789$v
n/a       </did> enclosing tag
n/a </c03> enclosing tag

3. END OF SERIES

n/a </c02> enclosing tag
n/a </dsc> enclosing tag


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Last revision: 12/19/02
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