SWIFT
Cataloging Practices Manual [CPM-507]

FORMATTING CALL NUMBERS

Holdings Procedures

BACKGROUND

There are many different types of call numbers used in current cataloging and even more to be found on our manual catalog cards. When coding a new call number or transcribing call numbers from a GC card, it is important to code each call number correctly to ensure its proper indexing and retrieval in CLIO.

It is further important to recognize that many records in CLIO have been loaded from RLIN or via OCLC RECON. RLIN-generated records can be recognized by frequent semicolons (;) and dashes (-) used to separate portions of call numbers. OCLC RECON records typically do not have |c but have a semicolon (;) instead.

PROCEDURE

Note: If you are not sure how to code a particular classification type--Consult list below

If you are not sure how to code a particular location:

Go to CU Location Codes

Go to Obsolete Locations on Catalog Cards

Go to Non-Displaying Location Codes

  1. GENERAL POINTS

    1. Input the CLASS NUMBER (i.e. the portion of the call number up to the last cutter) into |b

      1. Do not input a space between the class letter(s) and class number.

        Example:

        AM70 (LC)
        AA50 (Avery)

      2. If the LC call number has a double Cutter/double decimal, do not input a space between the class number and the double Cutter/double decimal.

        Example: SB612.U8 |c H6 1977

      3. If the LC or Avery/Fine Arts class number requires a date or other subdivision, e.g., symphony number, treaty date or census date, input a space before it.

        Example:

        |b HD5331.M72 1766 |c .P325 1988

      4. Do not input any spaces in Dewey class numbers.

      5. For other classification schemes, follow specific rules for that scheme.

    2. Input the BOOK NUMBER (i.e. the portion of the call number that begins with the last cutter) into |c. Input a space before the publication date in LC call numbers.

      Examples:

      |b TH16.E6 |c A5 1989
      |b 947.7T47 |c M79

  2. LC CLASSIFICATION EXAMPLES 
         A.   LC CALL NUMBERS  (classification type L) 

          1.   Single Cutter        |b E185 |c .E57 1986
                                    |b DK274 1968 |c .K3 1987
                                    |b KF4558 15th |c .G6 1974

          2.   Double Cutter        |b M1503.S74 |c D32 1975

          3.   Triple Cutter        |b G1844.23 .L3E3 |c R3 1978

          4.   No Cutter            |b BS275 |c 1962

          5.   Long LC Cutter  	    |b HB97.5 |c .K6976413 1982   

          6.   Law Classification   |b KBD |c .W67 1988g

          7.   Music Library        |b ML120.U5 |c S6 1945
                                           (add the decimal point before
                                           the 1st cutter even when not
                                           present on the card)

          8.   Psychology Library   |b BF11 $c .P78 1959
                                           (add the decimal point before
                                           the 1st cutter and add a
					   leading 1 before the
                              	           publication date even when		
                                           not present on the card)

  3. NON-LC CLASSIFICATIONS EXAMPLES 
              A.   DEWEY CLASSIFICATION  (classifcation type T) 

     	  NOTE: Never input the initial D or L as found on the card.

               |b 812B32 |c H92
               |b 339.49 |c N8834
               |b 891.7T76 |c K76
               |b 808 EH |cV71m
               |b 87Ov |c F02      (Note: Ov is for Ovid 
                                          02 are numerals since
                                          they represents publication
                                          date)

          B.   AVERY and FINE ARTS CLASSIFICATION  (classification type T)


		Note: See Size Designations.

               Avery          |b AA40 |c V83

		If the call number has more than one cutter input
		a space before the first cutter.

                              |b AA1040 M9C8 |c B43
                              |b AA723 N4 |c B5
                              |b AA6750 B8 1901 |c Ar64

               Fine Arts      |b ND239 H218 |c T98


		Certain Avery/Fine Arts call numbers require dates.  If
		the call number has a date, input a space before the date.

	            |b N29 |c Arabic 1972  
        	    |b N29 |c Hebrew 1990a
		    |b AA9010 |c An87 1972	

          C.   MICROFORMS  (classification type T)

          NOTE:  Also input appropriate material type designation
                    (see list in Section VI.).

          		       |b F |c a3247
          		       |b FX3 |c 123
                               |b F015.43 |c D4821
                               |b F |c 1202 Index
                               |b FA10 |c NY-33

          D.   RARE BOOK NON-LC CALL NUMBERS  (classification type T)

          NOTES:    Always input the capital letter that introduces
                    the call number.
  
                    Also input appropriate |k for special
                    collections (see list in Section V).

		               |b B016.091 |c G923
          		       |b B016.091F73 |c F734
                               |b B812K759 |c L 1977
                               |b D824C91 |c T        (|k DRAMLIBR)
          		       |b 1734A |c Es73       (|k SELIGMAN)
          		       |b 511.01 1704 |c C53  (|k SMITH)
                               |b Z232.G75 1939 |c B814
                               |b Z232.G63 |c B21 1927
                               |b NC242.B46 1983 |c B64 

          E.   REFERENCE CALL NUMBERS  (classification type T)

     	  NOTE:     Always input R as the first segment of the call
                    number.

                               |b R317.3 |c Un3542
                               |b R016.81988 |c C11
                               |b R016.01 |c D759 Suppl. no.3
                               |b R English Australian |c M961

          F.   SCORES  (classification type T)

                               |b 61 As67 |c Sy6
                               |b 91.7 M87 |c B2
                               |b M66.11 |c M877 K.175 1969

          G.   TEXTUAL CALL NUMBERS, 
               e.g. RARE BOOK and MUSIC REFERENCE CALL NUMBERS
               (classification type U)

                               |b Serials |c K
                               |b Periodicals |c M
                               |b Ph. D      (mainly Fine Arts)  
          	
                 	       |a rbx |k REF
		               |a mus |b R

          NOTE: In case of RBX, only a sublocation is used, without
          a call number; whereas MUS uses only |b R.


          H.   OTHER LOCALLY CREATED CLASSIFICATION SCHEMES
               (classification type T)

          	1.   Precat                |b ABC1234 (i.e. CLIO ID) 

          	2.   Columbiana            |b CN8 |c M522
			 		   |b CA1 |c 1968
		
		3.   Graphic Arts Serials  |b Z1 |c B777

                4.   SLS Reference         |b 015 |c S96
					          (do not transcribe LS
	                                          found on the card)

		5.   SNC-Soviet Nationalities Collection

						  |b KAZA |c 02566
						  |b GEOR |c 02221 

		6.   BMC DVDs

                                                  |b DVD0001 
                                                  (sequential accession nos.)

  4. ADDITIONS TO CALL NUMBERS 
    
          A.   INDEXES, SUPPLEMENTS, ETC.

                    |b QA406 |c .C4 1977 Suppl.2
                    |b TH16.E6 |c A5 1974 Index
                    |b 279.4 |c R324567 Index
                    |b PG 4673 |c .M78 subser.

          B.   VOLUME NUMBERS      

	  	Note: use the caption term in the language of the
		publication.  If a caption term is unavailable, use 
		v.

    			

Go to caption terms.

    
                    |b PC4025 |c .A3 no.30:pt.3
                    |b HV71 |c .P5 |v.5-7
                    |b BX71 |c .P5 v.8 etc.  
                         NOTE: do not enclose etc. in brackets.  
                    |b QA111 |c .P6 Ser.2 v.55:pt.2
                    |b LA22.T67 |c B87 1969 v.1:pt.1 
                    |b 306.85 |cM78 no.57

          C.   SIZE DESIGNATIONS 

Go to CPM605
  5. RARE BOOKS SUBLOCATIONS 
    
          Input sublocation text, in capital letters, in |k
          after the location code e.g |a rbx |k MARY Q |b M8 |c F74


     See Rare Book wiki.
    





    

  6. MATERIAL TYPE DESIGNATION

              Input the material type designation, in capital letters,
          in |k after location code, e.g. |a mrr |k MICFICHE |b FX3
          |c 123

          Material Type List


    


    
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Last updated: 09/15/00 kmh