SWIFT

BACKGROUND

1. Fixed Fields
   Accept all the fixed field values appearing in the original record, with the following exceptions:
   1. Form: Code s for electronic item
   2. Srce: Code d for not LC or PCC cataloging
   3. Desc: Many of the bibliographic records for the print items are coded blank or i. Do not adjust. It should only be changed to a if the bibliographic record is upgraded to follow AACRII.

2. Variable Fields
   Make sure that the following variable fields are transcribed from the source record (if applicable). If the fields do not display in the derived record, adjust your OCLC settings, Tools/Options/Derive Record/ [select default options]

• 041 (Language code): For multi-lingual works or works that involve translation. Use of 041 $ eng in CUL records for digital materials was discontinued as of May 5, 2008.

• 043 (Geographic area code): Transcribe as is

• 050 (Library of Congress Call Number): If the original had an 050 or 090 field, retain the complete call number and code the field as an 050 with first indicator blank and the second indicator 4.
  In addition to that, always add the following variable fields:

• 006 Add a 006 for the electronic aspects of the item.

• 007 Add two 007 fields in each record. One to reflect the preservation master copy on DVD, the other one for the remote digital version. In some situations an additional 007 field may be coded to reflect an aditional version, e.g., raw master images stored on additional DVD.

• 042 (Authentication code): Code dlr to indicate that the record was created in accordance to the best practices developed by the Digital Library Federation for a registry of digitally reformatted and born digital monographs and serials.
  Note: Do not use for scans received from vendors, such as Acme or Google, or from future scans made from existing microforms

• 245 (Title statement): Add a subfield h with the gmd [electronic resource] following the subfield a. If the 245 contains a subfield p or n, subfield h will follow those.

• 506 (Restrictions on Access Note): Code according to the Registry of Digital Masters Standardized Terminology for Access Restrictions
  Example:
  506 0_ Digital version available with no restrictions $f Unrestricted online access $2 star $5 NNC

• 533 (Reproduction note): Add a 533 field to the record with information about the reproduction, including notes for mode of access and the master copy. Subfield n may be repeated to reflect additional versions corresponding with additional 007 fields.
  Example:
  Electronic reproduction. $b New York, N.Y. : $c Columbia University Libraries, $d 2008. $n JPEG use copy available via the World Wide Web. $n Master copy stored locally on [3] DVDs#: ldpd_5767556_000 01,02,03

• 538 (System details note): Each record should contain a 538 field with the following content:
  Example:
  538 Benchmark for Faithful Digital Reproductions of Monographs and Serials. Version 1. December 2002 $i Digital version conforms to: $u http://www.diglib.org/standards/bmarkfin.htm
  Note: Do not use for scans received from vendors, such as Acme or Google, or from future scans made from existing microforms.

• 583 (Action note): Add a 583 following the Registry of digital masters record creation guidelines (Vers. 2, 2007) Example:
  583 1_ $a Digitized. $c 2007. $h Columbia University Libraries $l committed to preserve $2 pda $5 NNC

• 776 (Additional physical form entry): If a bibliographic record for the original is available, link to it using the 776 field. Use the Insert from Cited Record command to copy citation. To insert a citation:
  • Add the 776 field and enter indicator values 08.
  • Enter OCLC number at the beginning of the text box.
  • Right click into the field and select Insert from Cited Record.
  • Connexion automatically extracts data from the cited record.
  Example:
  776 08 $i Print version: $a National Bank of Commerce in New York. $t Address by ... report on operations for the year ended ... at annual meeting of the shareholders $w (DLC) 2007255063 $w (OCoLC)28516392

• 856 (Electronic Location and Access): Code first indicator 4, second indicator 0. The URL itself resides in subfield u.
  Digitized serial/multi-vols. holdings will be recorded at the item level in the CLIO holdings segment, regardless of how many volumes there are. When CLIO records are exported to OCLC, this holdings information will be programmatically transferred to the bibliographic record to accommodate OCLC's approach to handling links to digital content.
  Since in most cases separate structural metadata will be included for each volume, each will have its own 856, with a $3 subfield indicating the volume number or, if it lacks a volume number, the year. The same practice for 856 with corresponding 920 is followed.
  On occasion, there may be several volumes in one physical item or several physical items for one volume. The holdings added should always reflect the intellectual arrangement, not the binding of the original print volume.

• Additional fields to be added in CLIO:

• 965 Contains a special code assigned to a specific digital project. E.g. digitalnyc. Add if applicable.
  Resolve URL in the 856 field. See ERCM-014 for instructions
  Return to ERCM Table of Contents

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  Last updated: 06/05/09 kmh