File Naming Specification

• Master ("Raw") File Names
  
  Last_First_CLIO#_TapeSequence#_FaceSequence#_RegionSequence#_m.wav
  
  
• Rendered ("Cooked") File Names:
  
  Last_First_CLIO#_FileSequence#_r.wav
  

 Folder / File Hierarchy

1st level folder: [Last Name]_[First Name]_[CLIO ID]
2nd level folder: "Master", "Rendered", "ADL"
3rd level:  [File name]

Example

 Broadcast Wave File Audio Extension chunk (BEXT)

1. Description field (256 char.):
   
   • Master ("Raw") File will have the following elements, formatted as shown:
     
     

     Element	Source CUL Spreadsheet Element	Example
     Last Name	Last_Name	"Baldwin"
     First Name	First_Name	"James"
     Project ID	Project_#	"Proj: 6b"
     First Session on Tape #	Session(s) & [from audio]	"Session 2a of 4"
     First Session on Tape Date	Recording_Date(s)	"10/14/1963"
     Notes	Misc_Notes	"MOLDY'"

     
     E.g.,
       "Baldwin; James; Proj: 6b; session 2a of 4; 10/14/1963; MOLDY" 
        "Andrews; U.J.; Proj: 4; session 1 of 1; 8/17/71; with George McElroy, '#41'"
        "Benjamin; Herbert; Proj: 8p; sessions 11 and 12 of 12; 1/5/77-3/15/77; sessions 1-10 on cassette in box 150A, backside label has false info"
     
     
   • Rendered ("Cooked") File will have the following elements, formatted as shown:
     
     

     Element	Source CUL Spreadsheet Element	Example
     Last Name	Last_Name	"Baldwin"
     First Name	First_Name	"James"
     Individual Session #	Session(s) & from audio review	"Session 2a of 4"
     Individual Session Date	Recording_Date(s) & from audio review	"10/14/1963"

     
     E.g.,
      "Baldwin; James; Session 2a of 4; 10/14/1963"   
      "Andrews; U.J; Session 1 of 1; 8/17/71"
     
     
2. Originator field (32 char.): "Columbia University Libraries"
   
   
3. Originator Reference (32 char.): [CLIO ID] in format  "CLIO:6880560"
   
   
4. Origination Date
   "Ten ASCII characters containing the date of creation of the audio sequence. The format
   is “yyyy-mm-dd” (year-month-day)."
   
   
5. Coding History fields:
   "Non-restricted ASCII characters, containing a collection of strings terminated by CR/
   LF. Each string contains a description of a coding process applied to the audio data.
   Each new coding application is required to add a new string with the appropriate information." (See R98-1999 format for the <CodingHistory> field in BWF files.)

Change Log:

2009-02-19:

• for the master file, the documentation now clarifies that the session number and session date are really just the _first_ session number and date on the master tape; it also inserts "Proj:" ahead of the project number element for intelligibility.
  
  
• for the rendered file, it adds two session-level metadata elements to the Description, for individual session number and session date; it removes the CLIO ID element, on the grounds that it will already be in the BEXT segment in the Originator Reference field (true for the master file as well).