Article I. Name of Organization
The name of the organization shall be the "Columbia University Archery Club."

Article II. Mission Statement
The mission of this organization shall be to develop archery as a sport at Columbia University and to prepare archers for competition in the USA archery collegiate division.

Article III. Membership

1. Membership is open to all students, faculty, and staff of Columbia University and its affiliated institutions.
2. Only full-time male students are eligible to represent Columbia University at tournaments. Other members are eligible to participate at tournaments in the guest division.
3. All members must pay dues to be recognized as full members.
4. All members are expected to fulfill duties to the club. For example, each member must take responsibility for equipment assigned to them and assist in preparing and dismantling targets during practice.
5. All members are expected to act in a professional and sportsmanlike manner.

Article IV. Meetings

1. There will be at least one general body meeting: an introductory meeting for new and returning members in September after Activities Day. The date, time and location will be set by the executive board and announced through the club mailing list and/or club website.
2. The executive board may arrange other general body meetings as needed.

Article V. Officers

1. There shall be three positions on the executive board: President, Treasurer, and Captain.
   

   A. The duties of the president are as follows:
   i. Represent the club on the Club Sports Council and act as a liaison.
   ii. Make sure the club has an up-to-date constitution.
   iii. Maintain a current team roster and submit it to the Club Sports Office.
   iv. Collect waiver/release forms from all members and submit them to the Club Sports Office.

   B. The duties of the treasurer are as follows:
   i. Determine the dues for each semester and see that all members have paid their dues.
   ii. Keep records of dues, expenses, donations and receipts.
   iii. Submit budget requests to Director of Club Sports.

   C. The duties of the captain are as follows:
   i. Represent the team at all tournaments.
   ii. Coordinate registration, transportation and lodging for tournaments.
   iii. Coordinate and attend all practices.
   iv. Recruit and assist in training new members.

2. There shall also be two non-executive positions: Supervisor and Webmaster.
   

   A. The duties of the supervisor are as follows:
   i. Work with the Barnard administration to acquire access to Barnard athletic facilities.
   ii. Attend all team practices.
   iii. Drive the team van.

   B. The duties of the webmaster are as follows:
   i. Develop and maintain the team website.
   ii. Post announcements, practice and tournament schedules, tournament results and photos.

3. All executive board positions must be held by full-time male students.
4. The same officer may hold more than one executive position.
5. The supervisor must be at least 25 years of age to drive the team van. The coach and/or assistant coach may fulfill the duties of the supervisor.
6. The executive board may create non-executive positions and committees as needed.

Article VI. Elections

1. Members may nominate any returning member for an executive position, as long as he meets the requirements for that position. The candidate with the most votes wins the position. The executive board will break ties.
2. The newly elected executive board will assume power at the start of the next academic year.
3. Any member may assume a non-executive position with the approval of the executive board.
4. If a position is vacant, the executive board may appoint an interim officer to serve until the next election.

Article VII. Funds

1. The budget shall be allocated along the following guidelines: tournament registration fees, transportation and lodging for tournaments, equipment, uniforms, and a coaching stipend.
2. In terms of tournaments, club funds can only be allocated for events from September through May.
3. The executive board will decide club dues for each semester. Dues will not be refunded.

Article VIII. Coaching

1. The coach will serve as a volunteer to the club.
2. He or she must be knowledgeable about archery and capable of providing instruction to all members regardless of experience level. He or she should attend all practices and tournaments and assist in decisions made by the executive board.
3. If the coach believes that a member is not prepared to compete, he or she may disallow that member from participating in tournaments until the member has completed a sufficient amount of training.
4. The club may pay for the coach’s registration fees and travel arrangements at tournaments that the team attends. The club may also grant the coach a stipend at the end of the year.
5. If necessary, there may be an assistant coach with the same duties and privileges as the head coach.

Article IX. Ratification
This constitution will be available for all members to approve during the first general body meeting of the academic year. If a member disagrees with the contents of this constitution, he or she may discuss the disagreement with the executive board. If the executive board determines the claim to be legitimate, the club will discuss the claim, and all present members may vote on a resolution. A simple majority is needed to accept a resolution, and the executive board will break ties. After all resolutions have been agreed upon, or if there are no disagreements by the end of the meeting, then this constitution will be considered to be ratified.

Article X. Amendments
Amendments to this constitution may be suggested at any point during the academic year. The executive board will arrange a general body meeting during with all present members may vote on the amendment. A simple majority is needed to accept the amendment, and the executive board will break ties.

Article XI. By-Laws
By-laws may be suggested at any point during the academic year. The executive board will arrange a general body meeting during which all present members may vote on the by-law. A simple majority is needed to pass the by-law, and the executive board will break ties.

1. Members must also be members of the National Archery Association in order to compete at Indoor Nationals. Non-collegiate archers must pay their own NAA membership fees.
2. Members must refund the club for registration and hotel expenses for tournaments for which they are registered but which they do not attend.