Constitution

Constitution of the Columbia University Archery Club Ratified on December 5, 2007

Preamble

We the people of the Columbia University Archery Club hereby declare this document our Constitution, to have, and to hold, for better or for worse, for richer or for poorer, in sickness and in health, to love and to cherish 'til death do us part.

Article I. Name of Club Sport

The name of the club shall be Columbia University Archery Club, hereinafter referred to as "the Club."

Article II. Purpose

The mission of this organization shall be to develop archery as a sport at Columbia University and to prepare archers for competition in the USA archery collegiate and guest divisions.

Article III. Membership

Section 1. Eligibility

Membership is open to all students, alumni, faculty and staff of Columbia University and its affiliated institutions.

Section 2. Active Membership

All participants must pay dues to be recognized as full member and must act in a professional and sportsmanlike manner. All members are expected to fulfill duties to the club. For example, each member must take responsibility for equipment assigned to them and assist in preparing and dismantling targets during practice.

Section 3. Privileges

All paying members are entitled to have all necessary equipment, to include bow, arrows, and protective gear, assigned for their sole use for the duration of the school year.

Article IV. Officers

Section 1. Duties of Office

  • President
    The duties of the President are as follows:
    • Represent the Club on the Club Sports Assembly and act as a liaison.
    • Make sure the Club has an up-to-date constitution.
    • Collect liability waivers from all members and submit them to the Club Sports Office.
  • Vice-President
    The duties of the Vice President are as follows:
    • Coordinate and attend all practices.
    • Recruit and assist in training new members.
  • Treasurer
    The duties of the Treasurer are as follows:
    • Collect dues from all members.
    • Maintain a current team roster and submit it to the Club Sports Office.
    • Keep records of dues, expenses, donations, and receipts.
    • Submit budget requests to the Director of Club Sports.
  • Secretary
    The duties of the Secretary are as follows:
    • Coordinate registration, transportation, and lodging for tournaments.
    • Develop and maintain club website.
    • Develop and maintain email listserv.

Section 2. Eligibility

Any active undergraduate member of the club shall be eligible to hold a position on the executive board of the Club.

Section 3. Elections

  • Members may nominate any returning member for an executive position, as long as he/she meets the requirements for that position. The candidate with the most votes wins the position. The executive board will break ties.
  • If a position is vacant, the executive board may appoint an interim officer to serve until the next election.

Section 4. Term of Office

  • The newly elected executive board will assume power at the start of the next academic year and will hold that position for the duration of the academic year.
  • In the case of a board member not fulfilling duties he/she may be impeached by a unanimous vote of the remaining executive board and an interim officer must be appointed.

Article V. Meetings

Section 1. Executive Board

The executive board will meet once a month to attend to the administrative business of the Club.

Section 2. General Meetings

There will be three general body meetings: one at the beginning of the Fall Semester, one at the beginning of Spring Semester, and the last at the end of the Spring Semester.

Section 3. Special Meetings

Special meetings can be called by the executive board as needed. Club members shall be notified by carrier pigeon.

Article VI. Affiliations

The Columbia University Archery Club is an Associate Club of the National Archery Association, hereinafter referred to as the "NAA."

Article VII. Coaching / Instruction

Section 1. Responsibilities

The Recreational Sports Consultant must be knowledgeable about archery and capable of providing instruction to all members regardless of experience level. If he/she believes that a member is not prepared to compete, he/she may disallow that member from participating in tournaments until the member has completed a sufficient amount of training.

Section 2. Compensation

The Recreational Sports Consultant will serve as a volunteer to the Club. The Club may pay for the Recreational Sports Consultant's registration fees and travel arrangements at tournaments that the team attends. The club may also grant the coach a stipend at the end of the year.

Article IX. Club Funds

Section 1. Dues

Dues shall be in the amount of $35 per semester or $60 per year for full time undergraduate students of Columbia University and its affiliates. All other dues shall be in the amount of $45 dues per semester or $80 per year. Members are to be given a two week trial period after which they must pay dues in order to continue. Dues may be paid by cash or by check made out to Columbia University.

Section 2. Gifts

All cash donations shall be graciously accepted and deposited in the Columbia University Archery Club account.

Section 3. Expenditures

The budget shall be allocated along the following guidelines: tournament registration fees, transportation and lodging for tournaments, equipment, uniforms and a Recreations Sports Consultant stipend. All expenditures are at the discretion of the executive board.

Article X. Amendments

Section 1. Procedure for Amendment Amendments to this constitution may be suggested by any member in good standing to the executive board at any point during the academic year. The executive board will bring it to the attention of the general membership via email and together review the proposal. Section 2. Ratification The executive board will arrange a general body meeting during which all present members may vote on the amendment. A simple majority is needed to accept the amendment and the executive board will break ties.

Article XI. Bylaws

Section 1. New Bylaws

Bylaws may be suggested at any point during the academic year. The executive board will arrange a general body meeting during which all present members may vote on the bylaw. A simple majority is needed to pass the bylaw, and the executive board will break ties.

Section 2. Competitions

Club members must also be members of the National Archery Association in order to compete in NAA sanctioned competitions. Members must refund the Club for registration and hotel expenses for tournaments for which they are registered but they do not attend.

Amendment One

Article V, Section 3 is hereby changed to read: Special meetings can be called by the executive board as needed. Club members shall be notified by email.