SWIFT

BACKGROUND

Copy specific notes are used when a particular copy of an item varies from other copies of the same title. Typical examples include defects such as a missing title page or pages bound upside down. Copy specific notes are also used to describe changes after publication such as an author's inscription.

See also Limited Edition Notes.

Copy specific notes are also used when an item consists of two or more separate titles that were bound together by the previous owner or locally by Columbia.

See also Bound Withs.

Prior to September 1997, most copy specific notes were coded into 590 fields. After September 1997, only copy specific notes for Rare Books (including FAR, AVR and DIC) should be coded into 590 fields.

Go to Rare Books Instructions

Code all other copy specific notes in an 866 field in a MARC Holdings Record (MHLD).

Procedure

1. Display Copy Holdings Record

   1. Input copy statement as usual. Code the COPY STATUS code that is appropriate for item in hand. (Single volume monographs should have COPY STATUS 1)

   2. Do not code vv. at the end of the call number, unless the item is part of a multivolume set or serial.

2. Create a MHLD record

3. Code E/L 1, if item is a single volume monograph. Code E/L as usual for multivolume sets and serials.

4. Create 866 field as usual and:

   • Code indicators 1 if the item is a single volume monograph. Code indicators 41 if the item is a multivolume set.
   • Input copy specific note in subfield z.

   Examples

   866: 41:0|z Vol. 1 Inscribed to President Butler.

   866: 1:0|z On spine: Peter Smith.

   866: 1:0|z Front matter lacking.

   866: 1:0|z Errata slip lacking.

   Go to example for SINGLE VOLUME MONOGRAPH

   Go to example for MULTIVOLUME SET

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