SWIFT

BACKGROUND:

Create a preliminary bibliographic record if there is no usable copy when placing an order or trying to catalog a Priority 2 or Priority 3 item. Follow the general preliminary record instructions and use the following instructions for the special features of monographs. Also use these procedures for microform reproductions or photocopies of monographs.

Go to Preliminary Bibliographic Records: Overview

Include the fixed and variable fields included in this document. Use the new b command to call a books workform.

It is not necessary to include diacritics in a preliminary record.

Go to Example

1. FIXED FIELDS
   1. RT and BL are system supplied.

      	RT = a
      
      	BL = m
      

   2. E/L (Encoding level)-- Overtype the value 9 to 5.

   3. PLACE-- Use valid country of publication code.

      Go to US MARC Country of Publication codes

   4. LANG (Language)-- Use a valid language code.

      Go to US MARC Language Codes

   5. REPRO (Reproduction) If the work is a reproduction use one of the following codes:
      • microfilm = a
        
      • microfiche = b
        
      • micro-opaque = c
        
      • photocopy = r

   6. DT/1 (Date)

      Include the date(s) of publication. If there is no date, supply a date for the century or decade, to the best of your knowledge. Use the code u in the fixed field(s) for any unknown date element.

      Examples:

      
      	260:: |c  [19--] 	  DT/1 19uu
              
      	260:: |c  [199-]	  DT/1 199u
      
      	260:: |c  1996. 	  DT/1 1996
      	
      	260:: |c  1996-1997.	  DT/1 1996	DT/2 1997
      

2. VARIABLE FIELDS
   1. 020 (ISBN)
      1. Enter the International Standard Book Number into 020 without hyphens. If the system will not accept the number, precede it with |z

      2. For multi-volume sets, enter the ISBN of the set only.

      3. If the item has ISBNs for hardcover and paperback, input both numbers in separate 020 fields. If the item is simultaneously published (e.g., U.S. and British editions), input only the ISBN of the item in hand.

   2. 100, 110, 111 (Main entry: Personal, Corporate or Conference Author)

      If the item has fewer than four authors, input a 1XX field for the first named author. If the item has no author or more than four authors, do not input a 1xx field.

      Go to Name Verification Procedures

   3. 245 (Title)
      1. Transcribe the title as it appears on the title page or title page substitute.

         Go to instructions on 245 subfields a, b and h

   4. 246 (Varying Title)
      1. If the main title (245a) is in English and contains an ampersand (&), code a 246 field with the word "and" in place of the ampersand, using indicators as shown.

         Example:

         246 3 |a Live and be well

      2. If the title proper has an obvious typographical error, code a 246 field using indicators as shown.

         Example:

         245 10 |a Leve and be well

         246 3 |a Live and be well

      3. If the book has a Russian title in the colophon, code it in a 246 field using indicators as shown.

         Example:

         246 1 |a Motivy Arashana.

   5. 250/Edition Statement.

      Examples:

       	250  |a 5th ed.		(Book has "fifth edition")
      
      	250  |a Rev. 2nd. ed.  	(Book has "revised second edition")
      
      

   6. 260/Place, publisher and date.
      1. Follow the pattern below.

         Place : |b Publisher,|c Date.

      2. If there is more than one place, use the first named.

      3. If there is no place of publication, leave it out.

      4. If there is no publisher, leave it out.

      5. If there is no publication date or copyright date, use: [19--] or [199-]

      6. If item is a complete multivolume set, enter the range of dates.

      7. Use square brackets [ ] around any unknown elements.

         Examples:

         
         260  |a New York : |bNew-Tech,|c 1992.
         
         260  |a New York :|b Neal-Schuman,|c 1995-1997.
         
         260  |a [London] : |b Penguin, $c 1997.
         
         260  |c 1965.
         

   7. 300/Physical description.
      1. Do not include pagination for orders. Supply only when item is in hand.

      2. For single volume works, input the last numbered page.

      3. For complete multivolume sets, input total number of volumes, e.g., 4 v. If volumes are in hand, create a MHLD following standard procedures.

         Go to Creating a MARC Holdings Record

      4. For complicated pagination or unnumbered pages use 1 v.

   8. 440 (Series)

      Go to Series Instructions and Examples

   9. 965

      Go to instructions on 965 if item in hand is an analytic.

   10. COPY HOLDINGS

       Go to Copy Holdings For Preliminary Records

       Go to Copy Holdings For Preliminary Records For Serial Analytics